The table below details information that Saltford Parish Council can provide in order to meet its commitments under the ICO model publication scheme (as adopted by SPC).
Before a request is made for information, it may be helpful to see if the information required is already available on the Saltford Parish Council website. For instance, Parish Council decisions, spend and planning responses can be found in the council’s minutes.
Please note that Saltford Parish Council’s information is available unless: it does not hold the information; the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute; the information is readily and publicly available from its own or an external website; such information may have been provided by the public authority or on its behalf; the information is archived, out of date or otherwise inaccessible; or, it would be impractical or resource-intensive to prepare the material for routine release.
Further, if using AI to formulate a FOI request, please view the ICO’s guidance on using AI to ensure any request reflects your actual information needs. Overly complex requests can increase the burden on public bodies and cost to the taxpayer, which is a consideration as to whether a request may be impractical or resource-intensive to prepare for routine release.
If the information is only held by another public authority, SPC will look to provide details of the public authority on where to obtain it.
Requests for information will be redacted as appropriate in line with GDPR.
Please note that it is sometimes the case that that requests for any information made to SPC – if not already available in the public domain – may subsequently be added to a Parish Council’s website (or shared via other communication forms), so it is publicly available in case of any similar future requests or if it is a matter that several FOI requests have been made about.
The decision to publish information, including those from FOI requests, belongs to the Parish Council. If Salford Parish Council chooses to add information that has been requested as part of a FOI to its website (or shares via other communication forms), some information as required may be redacted by Saltford Parish Council prior to publication.
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts. Current information only).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Who’s who on the Council and its Committees | This website | 0 |
| Contact details for Saltford Parish Council | This website | 0 |
| Contact details for Parish Clerk | This website | 0 |
| Contact details for Councillors, inc. responsibilities and list of committees | This website | 0 |
| Details of representation on local public bodies | On request from the Clerk | 0 |
| Location of main Council office and accessibility details | This website | 0 |
| Staffing structure | This website | 0 |
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Annual return form and report by auditor | This website | 0 |
| Finalised budget | On request from the Clerk | See Schedule of charges |
| Precept | This website | 0 |
| Financial Standing Orders and Regulations | This website | 0 |
| Grants given and received | This website (minutes) | 0 |
| List of current contracts awarded and value of contract | This website (minutes) | 0 |
| Members’ allowances and expenses | This website (minutes) | 0 |
| Monthly financial reports | This website (minutes) | 0 |
| Schedules of Expenditure | This website (minutes) | 0 |
| Minutes | This website (minutes) | 0 |
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | This website | 0 |
| Audits inc. Annual Governance Statement | This website | 0 |
Class 4 – How we make decisions
(Decision making processes and records of decisions. Current and previous council year as a minimum).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) | This website | 0 |
| Agendas of meetings (as above) | This website | 0 |
| Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. | This website | 0 |
| Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting. | On request from the Clerk | See Schedule of charges |
| Responses to consultation papers | On request from the Clerk | See Schedule of charges |
| Responses to planning applications | This website (in minutes) | 0 |
| Policies inc. Standing Orders and Financial Regulations | This website | 0 |
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities – Current information only).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
Policies and procedures for the conduct of council business: Financial RegulationsProcedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Policy statement | On This website or on request from the Clerk | 0 / See Schedule of charges |
| Code of Conduct | This website | See Schedule of charges |
|
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information | On request from the Clerk | 0 or See Schedule of charges |
| Complaints procedure | On this website | 0 |
| Information security policy | On request from the Clerk | See Schedule of charges |
| Records management policies (records retention, destruction and archive) | On request from the Clerk | See Schedule of charges |
| Data protection policies | On request from the Clerk | See Schedule of charges |
| Schedule of charges (for the publication of information) | On request from the Clerk | 0 |
Class 6 – Lists and Registers
(Currently maintained lists and registers only).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Assets Register | On request from the Clerk | See Schedule of charges |
| Register of members’ interests | On this website | 0 |
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Current information only).
| Information to be published | How the information can be obtained | Cost |
|---|---|---|
| Allotments | This website | 0 |
| Burial grounds and closed churchyards | This website | 0 |
| Recreational facilities | This website | 0 |
Fees and charges
These charges may be made for information subject to a charging regime specified by Parliament. Should an individual request information via the Schedule of charges, the precise information is required to be stated by the individual in advance to ensure the correct disbursement cost and postage is charged. If a charge is to be made, confirmation of the payment due will be given by the Council before the information is provided. Payment will be requested prior to the provision of information.
Schedule of charges
Where it is within the capability of the Council, information is provided on this website. Where it is impractical to make the information available on this website, or when an individual does not wish to access the information on the website, information can be obtained by the following means:
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
|---|---|---|
| Disbursement cost | Printing @ 10p per sheet (black & white) | Actual cost * |
| Printing @ 15p per sheet (colour) | Actual cost * | |
| Postage | Actual cost of Royal Mail standard 2nd class* | |
| Statutory Fee | N/A | |
| Other | N/A |
* the actual cost incurred by the public authority
Contact details
If possible, please make any requests for information in writing (either by letter or email) for the attention of the Parish Clerk, using the details below. Please provide your name and either postal address or email address to which the Parish Clerk can reply.
Parish Clerk
Saltford Parish Council
Saltford Library, 478a Bath Road, Saltford, Bristol BS31 3DJ
Email: clerk@saltfordparishcouncil.gov.uk
The above information is also available on SPC’s ‘Contact Us‘ page, the Contact Us page also has Saltford Parish Council’s Privacy Policy and information on Saltford Parish Council’s website use of Cookies.