Information available from Saltford Parish Council under the publication scheme

The table below details information that Saltford Parish Council can provide in order to meet its commitments under the model publication scheme.

Before a request is made for information, it may be helpful to see if the information required is already available on the Saltford Parish Council website. For instance, Parish Council decisions, spend and planning responses can be found in the council’s minutes.

Please note that Saltford Parish Council’s information is available unless:

• it does not hold the information;
• the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
• the information is readily and publicly available from its own or an external website; such information may have been provided by the public authority or on its behalf.
• the information is archived, out of date or otherwise inaccessible; or,
• it would be impractical or resource-intensive to prepare the material for routine release.

Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only

Information to be published	How the information can be obtained	Cost
Who’s who on the Council and its Committees	This website	0
Contact details for Parish Clerk and Council members	This website	0
Location of main Council office and accessibility details	This website	0

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum

Information to be published	How the information can be obtained	Cost
Annual return form and report by auditor	This website	See Schedule of charges
Finalised budget	On request from the Clerk	See Schedule of charges
Precept	This website
Financial Standing Orders and Regulations	On request from the Clerk	See Schedule of charges
Grants given and received	On request from the Clerk
List of current contracts awarded and value of contract	On request from the Clerk
Members’ allowances and expenses	On request from the Clerk	See Schedule of charges

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Information to be published	How the information can be obtained	Cost
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	This website	See Schedule of charges

Class 4 – How we make decisions

(Decision making processes and records of decisions)
Current and previous council year as a minimum

Information to be published	How the information can be obtained	Cost
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	This website	0
Agendas of meetings (as above)	This website or on request from the Clerk
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.	This website	0
Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting.	On request from the Clerk	See Schedule of charges
Responses to consultation papers	On request from the Clerk
Responses to planning applications	This website (in minutes)	0

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

Information to be published	How the information can be obtained	Cost
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statement	On request from the Clerk
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information	On request from the Clerk	See Schedule of charges
Complaints procedure	On this website
Information security policy	On request from the Clerk	See Schedule of charges
Records management policies (records retention, destruction and archive)	On request from the Clerk
Data protection policies	On request from the Clerk	See Schedule of charges
Schedule of charges (for the publication of information)	On request from the Clerk	0

Class 6 – Lists and Registers

Currently maintained lists and registers only

Information to be published	How the information can be obtained	Cost
Assets Register	On request from the Clerk	See Schedule of charges
Register of members’ interests	On this website

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

Information to be published	How the information can be obtained	Cost
Allotments	This website	0
Burial grounds and closed churchyards	This website	0
Recreational facilities	This website	0

Schedule of charges

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Printing @ 10p per sheet (black & white)	Actual cost *
	Postage	Actual cost of Royal Mail standard 2nd class
Statutory Fee	N/A
Other	N/A

* the actual cost incurred by the public authority

Contact details

If possible, please make any requests for information in writing (either by letter or email) for the attention of the Parish Clerk, using the details below. Please provide your name and either postal address or email address to which the Parish Clerk can reply.

Parish Clerk
Saltford Parish Council
Saltford Library, 478a Bath Road, Saltford, Bristol BS31 3DJ
Email: clerk@saltfordparishcouncil.gov.uk