Information available from Saltford Parish Council under the publication scheme - Saltford Parish Council

The table below details information that Saltford Parish Council can provide in order to meet its commitments under the model publication scheme.

Before a request is made for information, it may be helpful to see if the information required is already available on the Saltford Parish Council website. For instance, Parish Council decisions, spend and planning responses can be found in the council’s minutes.

Please note that Saltford Parish Council’s information is available unless:

  • it does not hold the information;
  • the information is exempt under one of the FOIA exemptions or Environmental Information Regulations exceptions, or its release is prohibited by another statute;
  • the information is readily and publicly available from its own or an external website; such information may have been provided by the public authority or on its behalf.
  • the information is archived, out of date or otherwise inaccessible; or,
  • it would be impractical or resource-intensive to prepare the material for routine release.

Class1 – Who we are and what we do

(Organisational information, structures, locations and contacts)
This will be current information only

Information to be publishedHow the information can be obtainedCost
Who’s who on the Council and its CommitteesThis website0
Contact details for Parish Clerk and Council membersThis website0
Location of main Council office and accessibility detailsThis website0

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum

Information to be publishedHow the information can be obtainedCost
Annual return form and report by auditorThis websiteSee Schedule of charges
Finalised budgetOn request from the ClerkSee Schedule of charges
PreceptThis website 
Financial Standing Orders and RegulationsOn request from the ClerkSee Schedule of charges
Grants given and receivedOn request from the Clerk 
List of current contracts awarded and value of contractOn request from the Clerk 
Members’ allowances and expensesOn request from the ClerkSee Schedule of charges

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Information to be publishedHow the information can be obtainedCost
Annual Report to Parish or Community Meeting (current and previous year as a minimum)This websiteSee Schedule of charges

Class 4 – How we make decisions

(Decision making processes and records of decisions)
Current and previous council year as a minimum

Information to be publishedHow the information can be obtainedCost
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)This website0
Agendas of meetings (as above)This website or on request from the Clerk 
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting.This website0
Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting.On request from the ClerkSee Schedule of charges
Responses to consultation papersOn request from the Clerk 
Responses to planning applicationsThis website (in minutes)0

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only

Information to be publishedHow the information can be obtainedCost

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statement

On request from the Clerk 

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

On request from the ClerkSee Schedule of charges
Complaints procedureOn this website 
Information security policyOn request from the ClerkSee Schedule of charges
Records management policies (records retention, destruction and archive)On request from the Clerk 
Data protection policiesOn request from the ClerkSee Schedule of charges
Schedule of charges (for the publication of information)On request from the Clerk0

Class 6 – Lists and Registers

Currently maintained lists and registers only

Information to be publishedHow the information can be obtainedCost
Assets RegisterOn request from the ClerkSee Schedule of charges
Register of members’ interestsOn this website 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only

Information to be publishedHow the information can be obtainedCost
AllotmentsThis website0
Burial grounds and closed churchyardsThis website0
Recreational facilitiesThis website0

Schedule of charges

TYPE OF CHARGEDESCRIPTIONBASIS OF CHARGE
Disbursement costPrinting @ 10p per sheet (black & white)Actual cost *
 PostageActual cost of Royal Mail standard 2nd class
Statutory FeeN/A 
OtherN/A 
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Information to be published How the information can be obtained Cost
Who’s who on the Council and its Committees This website 0
Contact details for Parish Clerk and Council members This website 0
Location of main Council office and accessibility details This website 0
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Information to be published How the information can be obtained Cost
Annual return form and report by auditor This website See Schedule of charges
Finalised budget On request from the Clerk See Schedule of charges
Precept This website  
Financial Standing Orders and Regulations On request from the Clerk See Schedule of charges
Grants given and received On request from the Clerk  
List of current contracts awarded and value of contract On request from the Clerk  
Members’ allowances and expenses On request from the Clerk See Schedule of charges
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Information to be published How the information can be obtained Cost
Annual Report to Parish or Community Meeting (current and previous year as a minimum) This website See Schedule of charges
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Information to be published How the information can be obtained Cost
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) This website 0
Agendas of meetings (as above) This website or on request from the Clerk  
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. This website 0
Reports presented to council meetings – NB this will exclude information that is properly regarded as private to the meeting. On request from the Clerk See Schedule of charges
Responses to consultation papers On request from the Clerk  
Responses to planning applications This website (in minutes) 0
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
Information to be published How the information can be obtained Cost

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statement

On request from the Clerk  

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

On request from the Clerk See Schedule of charges
Complaints procedure On this website  
Information security policy On request from the Clerk See Schedule of charges
Records management policies (records retention, destruction and archive) On request from the Clerk  
Data protection policies On request from the Clerk See Schedule of charges
Schedule of charges (for the publication of information) On request from the Clerk 0
Class 6 – Lists and Registers
Currently maintained lists and registers only
Information to be published How the information can be obtained Cost
Assets Register On request from the Clerk See Schedule of charges
Register of members’ interests On this website  
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
Information to be published How the information can be obtained Cost
Allotments This website 0
Burial grounds and closed churchyards This website 0
Recreational facilities This website 0
Schedule of charges
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Printing @ 10p per sheet (black & white) Actual cost *
  Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee N/A  
Other N/A  

* the actual cost incurred by the public authority

Contact details

If possible, please make any requests for information in writing (either by letter or email) for the attention of the Parish Clerk, using the details below. Please provide your name and either postal address or email address to which the Parish Clerk can reply.

Parish Clerk
Saltford Parish Council
Saltford Library, 478a Bath Road, Saltford, Bristol BS31 3DJ
Email: clerk@saltfordparishcouncil.gov.uk

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